Operations Executive
Ship Owner
Location: Singapore
Consultant: Commercial Shipping Team
T: +65 6812 5718

Our Client is a Ship Owner. Due to business expansion, they are looking to hire an Operations Executive to join them in Singapore.

In this position you will be responsible for:

Protection & Indemnity (P&I) and Hull & Machinery (H&M) Insurances matters:

  • Certifications – all to be issued on time, reporting to Managers on issuance/renewals/re-issuance in advance (including new takeovers and change of management);
  • Claims – maintains Running Sheets and emails to respective managers on the 6th of every month;
  • Reimbursements – maintains Running Sheets and emails to respective managers on the 6th of every month;
  • Liaising with crew managers on the above.

Charter Party (CP) – Maintains:-

  • Standard CP format for both Internal and External Charterers to be prepared and vetted by Legal department;
  • All CPs to be signed prior to engagement;
  • All CPs to be maintained including main terms/addendum in the shared folder, clear of all clusters;
  • All Deviations from the standard CPs to be recorded and sent for management approvals;
  • Tracking of all Receivables on a monthly basis as per CP (Excel Report);


  • Standard TCDs to be prepared for all ships and maintained including new buildings/takeovers;
  • All TCDs to be shared with 3rd party only after written approval from Fleet Manager.
  • Shared with all vessels

Liaising with Charters/ Broker on owner’s Matter

  • Off-Hire Claims (Running Sheet to be maintained and emailed to Managers on the 6th of every month);
  • Del / Redel;
  • Positioning Voyages;
  • SDRs (Running Sheet to be maintained including open/close dates and emailed to Managers (on the 6th of every month);
  • Check with every vsl for their SDR log every month (GL Shipmanager, Month End report).

Management Reports

  • Quarterly Exco and Budget reports;
  • Monthly Charter Hire Variance Report;
  • Off-Hire Days
  • Off-Hire Report (Monthly to be sent)

To excel in this position, you should have:

  • Strong communication and interpersonal skills with the ability to communicate at all levels.
  • Detailed oriented, meticulous and strong analytical and problem-solving skills.
  • Resourceful, innovative and independent.
  • Good team player

Our client can offer an attractive package and excellent long term career opportunity at a highly respected and market leading business.